BYOD & Mobile Device Management Solutions: What Businesses Need to Know

On June 29th, 2016, posted in: Mobile Device Mgmt by Comments Off on BYOD & Mobile Device Management Solutions: What Businesses Need to Know

Continuing our exploration on mobility in the workplace, today we are reviewing BYOD and the impact of mobile device management solutions on business security.

byod definitionBring Your Own Device (BYOD) refers to the practice of employees conducting work-related activities on their own digital devices (smartphones, laptops, tablets, smart watches), both in and out of the office.

As this practice increases in popularity at both the small business and enterprise level, understanding the ramifications of the BYOD trend is crucial.

The Rapidly Growing BYOD Trend

According to data from TechPro Research, 74% of companies surveyed already allow BYOD or are planning to permit BYOD in the workplace at some point in the future. This data, combined with a study from Cisco that found BYOD-enabled businesses achieve reduced expenses and happier employees, makes this fast-growing trend too tempting to ignore.

What factors are fueling BYOD?

  • Cost savings on new equipment (PC’s, laptops, etc.)
  • Greater job satisfaction leading to reduced employee turnover
  • Increased employee productivity: A recent study from Cisco suggests employees who use mobile devices for both work and personal use, put in more hours than those who do not.

Don’t Jump on the BYOD Bandwagon Just Yet…

Accessing company data and infrastructure on a personal device creates security/privacy concerns, and best practice regulations that need to be addressed. Businesses who fail to understand the implications of BYOD can open themselves up to serious security risks.

For this reason, the importance of a mobile device management (MDM) solution in a BYOD-enabled workplace cannot be overstated.

What is Mobile Device Management (MDM)?

While BYOD is the practice of utilizing personal devices for work-related activities, mobile device management solutions involve a type of software that allows the business to easily manage, safeguard and support mobile devices throughout the workplace.

In other words, MDM is a solution that makes BYOD possible – minus the security risks to your business.

Mobile device management solutions

Benefits of Mobile Device Management Solutions

The benefits of MDM are many, but a few of the popular features are:

  • Employee flexibility: Mobile device management solutions offer employees freedom and flexibility over how and when they work. This translates into greater productivity overall.
  • Monitoring Power: Management can set restrictions on company phones and monitor potential viruses, apps downloaded, how much data is used, etc.
  • Fail-Safe Security Measures: MDM makes it possible to wipe data/email from managed mobile devices of disgruntled employees, eliminating the risk of post-employment data access.

Mobile Device Security

Mobile device management solutions allow employers to feel secure in how their data accessed, utilized, and distributed. With an ever-increasing number of malware intrusions and hacker attacks, a BYOD workplace without mobile device management is like playing Russian roulette with your company data.

One data breach is all it takes for customers to lose faith and take their business elsewhere. The legal implications of a data breach can be detrimental to not only a company’s success, but to their very existence. Understanding the importance of BYOD best practices and the establishment of a BYOD policy is essential.

If you’re still on the fence about evaluating mobile device management solutions for your Milwaukee area business, these BYOD pros and cons might help you make the right decision.

MDM Best Practices

To ensure a Bring Your Own Device policy works for all parties, knowledge of best practices is crucial. MDM best practices include, but are not limited to:

  • Identifying personal versus work-related data
  • Ensuring personal data is not accessible to IT administrative staff
  • Establishing a data management policy, including wireless access protocols, business records management, and email security
  • Restricting apps to ensure company data is not put at risk by new downloads

As an increasing number of devices have the potential of accessing company data, understanding BYOD best practices is more important now – than ever.

For example, you may have heard of IoT (Internet of Things). These “smart” devices are exploding in popularity; everything from doorbells to refrigerators and even coffee pots are capable of interacting with smartphones, tablets, and personal computers. Without a well-defined BYOD policy in place, employees could unknowingly compromise corporate data through the IoT devices in their homes.

Establishing a Mobile Device Security Policy

When establishing a mobile device policy, it is crucial for all restrictions to be transparent and easily understood. The following are a few factors to consider:

  • Establish a clearly defined list of allowable devices and applications
  • Define an employee reimbursement policy for devices/applications
  • Ensure employees are aware of your acceptable Wi-Fi access policy
  • Define acceptable anti-virus software options, lock-screen and password requirements
  • Establish acceptable terms of use – and consequences for misuse
  • Clarify data confidentiality terms – provide an open forum for employees to express concerns to ensure they understand and are comfortable with your BYOD policy.
  • Establish data/device regulations for employee dismissals/resignations
  • Create an action plan in the event of a lost/stolen device
  • Get signed agreements acknowledging employees understand the company BYOD policy
The Key to Securing Success: Employee Education

The nature of mobile devices alone, translates into the possibility of theft or unauthorized access due to an unsecure network (such as an airport or coffee shop).

For this reason, it’s important that new and existing staff understand the implications of their actions once they begin using their devices for personal and business use. While they might think nothing of downloading the latest app or mobile game to their smartphone or tablet, that action has serious implications once the device is used for work activities.

If established protocols are broken, checking email on a personal device used for business could have disastrous results, particularly if a mobile device management solution is not in place.

When employees are educated about the risks of using a mobile device in the workplace, they’ll be more mindful of the actions they take with the device, especially if they are aware of consequences for misuse.

Achieve the Benefits of BYOD – without the Risk through mobile device management solutions.

mdm solutionsTo understand the impact of BYOD on your Milwaukee area business, including establishing policies and procedures, give our Ontech Systems support team a call at (262) 522-8560, connect with us online or request a Free Network Discovery.

Through this no-obligation Free Network Discovery assessment, our techs will evaluate your IT network, offer solutions to your most pressing issues, and identify potential vulnerabilities – at no cost to you.

Our techs are highly qualified and experienced in the BYOD space; we can handle all the details and help you make your workplace BYOD-friendly, while keeping your company data safe and secure.

Have You Registered for a
No-Obligation FREE Network Discovery?
Our Network Consultant will conduct a full audit of your network and discuss with you – minus technical jargon – ways your business can fill in any gaps and resolve any vulnerabilities or loopholes that might compromise your business and potentially cost you thousands of dollars down the road.

Your FREE Network Discovery includes: An audit of your Current Network, Infrastructure, Server(s), PC’s, Backup, Security Performance, Reliability, followed with Q&A Session with our Network Consultant.

During your "non-tech talk" Q&A session we'll discuss:

- Your company's susceptibility to viruses 
- Security of YOUR confidential records
- Your disaster recovery backup plan
- What to do if your system fails

 
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